Successful teams take decisions as one. They find sound solutions and build successful execution because team members ‘own’ decisions as if they were their own. But reaching and maintaining this state takes conscious effort. Even the best teams can find themselves every now and then in situations where decision taking is not going smoothly anymore. How can you spot these moments during team meetings?
Some time ago I worked with this leadership team that was leading a complex change process. The team had a hard time in getting employees and management engaged. Resistance was high. The organization complained about the lack of clarity from the leadership team about what it wanted to accomplish with this change. The leadership team didn’t understand this, because they spent a lot of time and energy on communicating decisions and objectives to everybody. What was going wrong?
One of the elements that reveal alignment (or a lack of it) during team meetings is the way decisions are taken. Pay special attention to the details.
How do we discuss issues?
What decisions do we take?
How well do we understand our decisions ourselves?
Asking these questions during team meetings will help the team to spot potential areas of misalignment and will fundamentally change the quality of decisions. It will enable the team to be much more consistent and clear in its communication towards the organization.
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Aad Boot is a global business advisor, change & transformation leader/program manager, executive team facilitator, leadership coach, and frequently asked keynote speaker. He is founder and managing partner at HRS Business Transformation Services.
Hanneke Siebelink is research partner and writer at HRS Business Transformation Services, and author of several books and the Expert Series. She is currently learning Mandarin Chinese.
Find out more about our team, our services, and keynotes.
Successful teams act out of a common focus, a sense of direction, and team members ‘own’ decisions as if they were their own. But reaching and maintaining this state takes conscious effort. Even in the best teams team members can every now and then fall into the trap of ‘losing connection’ with one another. How can you spot these moments during team meetings?
More than once we mistake a group of people for a team. Like this executive who was very proud of his leadership team. They were together for more than 6 years; they all were very experienced; they knew each other very well. Nevertheless, business was not going as good as before. They spent numerous hours in meetings to discuss appropriate actions. Unfortunately the expected results did not materialize.
What he didn’t notice during the team meetings was the fact that his team was much less aligned than he thought. How could he have spotted this lack of team alignment? What signals could he have picked up?
One of the elements that reveal alignment (or a lack of it) during team meetings is the way people communicate with each other. Pay special attention to the details.
Are people talking in “Them / You” or in “Us / We”?
How often do you hear people asking questions versus giving opinions and explanations?
Are we building on the argumentation of the other or are we following our own reasoning?
Asking these questions during team meetings will fundamentally change your team meetings. It will focus the team’s energy on building alignment and becoming a stronger team.
Feel free to leave your ideas and comments below!
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Aad Boot is a global business advisor, change & transformation leader/program manager, executive team facilitator, leadership coach, and frequently asked keynote speaker. He is founder and managing partner at HRS Business Transformation Services.
Hanneke Siebelink is research partner and writer at HRS Business Transformation Services, and author of several books and the Expert Series. She is currently learning Mandarin Chinese.
Find out more about our team, our services, and keynotes.
Successful teams are not interested in trying to find out ‘who is right’ and ‘who is wrong’. They are not really keen on reaching ‘agreement’. They aim for more.
Why?
Because they understand that people are complex creatures. We all have our own ambitions. We have different aspirations, perceptions, feelings, and emotions.
People have to interact with each other and work successfully with each other. But it is impossible for them to agree on everything. Sure, you can agree on some things, if they are fairly factual. In a business situation where facts are essential, then you might be able to discuss right or wrong, good or bad, correct or incorrect.
But in most business situations next to facts also individual emotions, ambitions, values and perceptions play a role. And for most people these will count for more than just the simple facts.
Successful teams and their leaders understand that if you try to create agreement in such a context, you run into situations where people try to convince each other; they try to sell their ideas or persuade you to support their side. These situations can easily become non-constructive; they can create negative energy. The upshot is that you end up somewhere in the middle. You create an outcome involving a little bit of your ideas and a little bit of mine. You create something that is, at best, in between the two. It is what I call ‘a 5 out of 10 solution’.
You could also call this a compromise.
Compromises are very often not sustainable.
Successful teams are saying: I strongly believe that a 5 out of 10 solution is not good enough. If we combine our strengths and try to create something new, if we find a way to reconcile our differences, then the solution we come up with could well be a 10 on 10.
“If we both pour water into our wine, we will both have poor wine. If we combine the qualities of our grapes, we can maybe create a great new wine.” – Aad Boot
For those who know Charles Hampden-Turner and Fons Trompenaars. They introduced me to their dilemma reconciliation theory years ago. This had a profound impact on me. Working with them on concrete business cases, I learned that aiming to achieve dilemma reconciliation was more than just a theory.
It works
Teams who operate successfully in complex business situations know this and aim for what I call ‘alignment’ instead of ‘agreement’. They don’t always reach a 10-10. They know it is not always possible. But it is always their aim.
They do not readily go along with the person who says: let’s compromise and move on. It is not in their mindset. They have a very specific way of looking at differences. They look beyond those differences. They are not satisfied with just being aware of the existence of those differences. They want to understand them better, and they stimulate open discussions that increase mutual understanding.
They turn the differences as much as possible into synergies.
And they have a very specific antenna that filters out the question: are we really committed to what we say and decide, or are we just complying? They specifically look for true commitment in the team. Again, you can’t always reach full commitment on things. Reaching commitment is often a step-by-step process. But these teams and their leaders see compliance as a warning signal. You can maybe comply for a short period of time, but not structurally. If you want people to really own decisions as if they were their own, you have to turn compliance into true commitment. Adopting an alignment focus helps.
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Aad Boot is a global business advisor, change & transformation leader/program manager, executive team facilitator, leadership coach, and frequently asked keynote speaker. He is founder and managing partner at HRS Business Transformation Services.
Hanneke Siebelink is research partner and writer at HRS Business Transformation Services, and author of several books and the Expert Series. She is currently learning Mandarin Chinese.
Find out more about our team, our services, and keynotes.
Team meetings often go wrong when we communicate on different scales without being aware of it. Successful teams recognize this and by doing so they prevent time consuming and exhausting discussions.
“If you drive to, say, Shenandoah National Park, or the Great Smoky Mountains, you’ll get some appreciation for the scale and beauty of the outdoors. When you walk into it, then you see it in a completely different way. You discover it in a much slower, more majestic sort of way.” – Bill Bryson
Not always easy to explain. I will try to explain it to you as follows.
Successful teams have an antenna that filters out three types of scale in communication:
a WHY scale,
a WHAT scale, and
a HOW scale
Having a WHY-oriented discussion, why is this important, is different from having a WHAT-oriented discussion. WHAT do we need to achieve is different from HOW are we going to do this, how are we going to make it work. These are different types of discussions.
Teams that navigate successfully through complex situations have developed a specific antenna that filters out the question: are we really talking at the same scale here, or not?
They are aware that in some cultures – for example, in hierarchical cultures – people are generally interested in hearing from the leader HOW he or she wants to do things. In consensus cultures, on the other hand, people will more often think: if the why and what are clear, then empower me on how to make things work, and I will feed it back to you.
Here is a real-life example
I was once working with a European leadership team on an important strategy execution topic, when an argument broke out between the German managing director and the Italian managing director. There was lots of negative energy in the room, lots of irritation, the meeting threatened to go wrong.
Then the CEO stepped in. He intervened; he interrupted their argument.
‘Could it be that we are talking on different levels here?’
Turning to the German managing director, he asked: ‘Why are you so irritated?’
Tapping irritably on the table with his fingers, the German managing director answered:
‘We already spent an hour discussing why this project would make sense, but we are still in the dark as to how we are going to do it. I don’t like that. We can dream up all kind of plans, but if we don’t look at the details then this simply won’t go anywhere.’
The CEO then addressed the Italian managing director, putting the same question to him.
This is what the Italian said:
‘My German friend is dragging his heels. He always finds a reason why we shouldn’t go ahead and do it. I don’t feel he is committed.’
The team continued talking, and what they learned was that their German colleague was rather strongly oriented towards how and fact and detail. In the meetings I had with him, I was usually impressed about his thorough and detailed knowledge of what was at stake.
The Italian colleague was more thinking along the line: if we really believe this is what we should do, if we are convinced that this is what needs to be achieved, then we will find the way. We will find a way together. Left or right, we WILL get there. And by the way: he had done a lot of research. He had all the reports ready. He just thought that it was not the time nor the place to bring them to the table.
Scale
Successful teams actively check whether the scale is an issue in a given discussion, they factor in cultural differences, and they adjust the communication scale when necessary. What I mean is this:
If you are stuck on a ‘how’, and you go back to a ’what’ or a ‘why’, you often find common ground together.
Meetings that go wrong often go wrong because we THINK we do not agree. But if we raise the scale, it turns out that we are talking about the same thing. We just approach it differently. It is like entering the harbor with a boat. There is one harbor, but some boats come from the left, while others come from the right, even though the docking place is the same.
“I decided that if I could paint that flower in a huge scale, you could not ignore its beauty.”
Georgia O’Keeffe
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Aad Boot is a global business advisor, change & transformation leader/program manager, executive team facilitator, leadership coach, and frequently asked keynote speaker. He is founder and managing partner at HRS Business Transformation Services.
Hanneke Siebelink is research partner and writer at HRS Business Transformation Services, and author of several books and the Expert Series. She is currently studying Mandarin Chinese.
Find out more about our team, our services, and keynotes.
I just returned from a trip to Hyderabad (visiting my Indian colleagues and teams that work on the corporate transformation program I’m leading for a European retail company) when I came across an interview with Google CEO Sundar Pichai. He explained what he misses about not living in India. That made me reflect and share some experiences of my own.
Question: What do you miss about not living in India?
Sundar Pichai: “I miss the people, the vibrancy, the noise. It is so quiet around here! Every time I go to India and I come back, that’s what I miss. Everything is silent, so I miss the people, the vibrancy, the life, the colours and the sounds of India.”
Question: What is wonderful about India is the democracy and the diversity. Are you worried that the diversity may be changing a bit, that support for diversity is declining?
Pichai: “If I look at all the difficult times India has gone through, something about India, the scale of the people and how distributed it is, the different states and the different cultures, the only way they can work is by somehow keeping it all together. And there is this magic that has figured out a way to do it over time. So I think a fate in that system, something deeper than all of us, will keep it together for a long time. I think the forces which will bring it together and preserve diversity are far bigger than anything which can pull it apart.” (Watch the interview here)
What strikes me most when I visit India:
The inclusiveness despite different backgrounds
The hospitality and generosity that you find everywhere. The willingness to help. The many invitations to join, having dinner together, being invited to play a game of cricket with the team (‘don’t worry, we will teach you’).
The eagerness to learn and grow
The amount of bright (and young) people. Mainly software engineers, data scientists, data integration specialists, all relentlessly asking all kinds of questions to understand not only what they have to do, but also to understand the larger picture (‘how do we contribute to the strategy of our company?’, ‘how is our work making a difference?’).
Overall, what fascinates me most is what I can probably best describe as experiencing ‘flow’ (as opposed to ‘control’)
My visit to India was again very refreshing, experiencing ‘flow’ and how it practically works, it further enriched and broadened my perspective on the essence of (business) transformation.
Lots of new insights and inspirations … grateful!
Sundar Pichai (born in Chennai in 1972) is, like my Indian friends and colleagues, a big fan of cricket. He fell in love with the sport when he was young and served as captain of his high school cricket team before earning his bachelor of engineering degree from the Indian Institute of Technology and moving on to the US.
Cricket is big in India, and a hell of a game I discovered:
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Aad Boot is a global business transformation advisor, change leader/program manager, executive team facilitator, cross-cultural leadership coach, and frequently asked keynote speaker. He is founder and managing partner at HRS Business Transformation Services.
Find out more about our team, our services, and keynotes.
(Click here for the full list)
Strengthen your intercultural competence and boost people collaboration and performance across cultures
In our globalized economy, your abilty to build and lead successful cross-cultural teams has become a crucial competency.
You wonder if there is an effective method for getting your team based on three continents to work together successfully.
You want to stimulate your (for instance) Japanese-German-American team’s day-to-day effectiveness.
You spot and observe cultural differences, but know that noticing these differences is not the same as reconciling these and creating team alignment.
Together with cross-cultural leadership expert Aad Boot you will take a closer look at how successful cross-cultural business teams operate, and what differentiates them from other teams.
Aad will offer you practical insights, tips and skills that you can directly use in your own work. Because teams where East (Japan, China, India, ..) and West work together are an increasing business reality, Aad will pay particular attention to bridging the East-West cultural divide.
Questions that Aad will address in this keynote:
How to stimulate adaptability of people and teams while maintaining focus
You are increasingly confronted with changes that cannot be planned upfront and boxed in a traditional project management structure: define it, detail it, roll it out, and then back to business.
Many of today’s changes are related to fast evolving new technologies, and shifting global power structures. It is often unclear exactly what these changes entail, but they have a profound impact on our organization.
You are expected to guide our people through these changes, while finding a way to handle the increased level of complexity and uncertainty associated with it.
You want to motivate your people by presenting them a clear overview of the steps to follow and the results to achieve, but you do not yet have all the answers yourself.
You try to manage resistance and change fatigue, but know that the next change already looms on the horizon.
Questions that Aad will address in this keynote:
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To learn from his multi-decade experience in guiding business teams through complex change. To be inspired by Aad to move to action. By his energy and enthusiasm combined with a pragmatic and hands-on style.
People who attend Aad’s sessions find he connects with his audience through real-life business stories that offer practical lessons they can immediate use and benefit from.
Aad advises, coaches, and supports leaders and their teams all over the world in leading complex change, dealing with cross-cultural challenges, and post-merger integration issues.
His keynotes and workshops have a powerful and lasting impact on the participants.
As part of kick-off sessions, complex change initiatives, leadership development programs or corporate academies, in large-scale interventions, and other events.
Audiences vary from small teams to groups of 100 – 1000 people or more. Aad delivers his keynotes in English or Dutch.
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To book Aad for a speaking engagement contact us here for more information and for possible dates. We will be pleased to discuss the details with you.
Contact Aad: aad.boot@gmail.com
Or fill in the form below (your information will stay confidential):
In these time of relentless technological and business change, resilience is starting to receive renewed attention, and is climbing higher on the leadership agenda. Resilience encompasses the ability to recover quickly from setbacks, to respond positively to change, to see the opportunities in work, in life, not just the challenges. Or as Alibaba’s Jack Ma put at Davos 2018 (World Economic Forum): “It is not about what you achieve. It is about what you do when things get tough.”
We can all see around us that people deal very differently with adversity and unexpected setbacks. In changing organizations you can see the difference between resilient and less resilient teams. The resilient ones are faster in finding their way forward. Lack of resilience quicker leads to uncertainty and doubt, to a tendency to revisit decisions already taken and to surrender to the status quo.
When resilient teams are having a rough day, they sometimes quote the super-resilient. Just two random examples:
“It’s a slip and not a fall”
This is what Abraham Lincoln said after countless hours of self-study, a law practice that barely earned him a living, the loss of his first child, two depressions, and his second failed attempt to enter politics and make it to the US Senate. Later, when he is elected president (almost to his own surprise), he has to lead his country through a brutal civil war. He suffers. He loses weight. But he never gives up. (read more here).
“Courage all the time”
American princess Allene Tew, beautifully portayed by Dutch writer Annejet van der Zijl (De Amerikaanse Prinses, 2015), after the sudden loss of GE’s Anson Wood Burchard, her third husband. Allene had already lost her first husband and her three children. She dyes her hair, takes a boat across the Atlantic, starts a second life in Europe, and never looks back.
And there are many more examples.
Hanneke’s yoga teacher thinks we have, and makes his students train the warrior pose. He claims the pose will, over time, re-wire the nervous system. It is an interesting thought: training your resilience with specific physical exercises dating from a time when you defended your own family with your own power and hands.
Yes, says Psychology Professor Martin Seligman: there is substantial evidence from well controlled studies that skills which increase resilience, including positive emotion, engagement and meaning, can in fact be taught. You can read more here: Harvard Business Review – Building Resilience
Ancient Chinese sages sought to master the art of resilience by accepting, rather than fearing, change as the natural way of the world. 3000 years before the advent of modern quantum physics, they believed that energy or Qi 气 is the invisible master template behind all visible forms and functions of the human system and the world we live in. They claimed that everyone can learn, through regular Qi Gong (气功 or “energy work”) practice, to strengthen and refine his/her energetic reservoir and find a better balance when dealt a heavy blow, professional or personal.
Your experience? Your thoughts?
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Aad Boot is a global business advisor, change leader/program manager, executive team facilitator, leadership coach, and frequently asked keynote speaker. He is founder and managing partner at HRS Business Transformation Services.
Hanneke Siebelink is research partner and writer at HRS Business Transformation Services, and author of several books and the Expert Series.
Find here the top 5 most read articles on leading complex change and cross-cultural collaboration on LeadershipWatch in 2017. Enjoy!
What will the organizations of tomorrow look like? Will they still hold on to hierarchy and functional departmental structures? Or will they use the power of cross-organizational networks to increase flexibility and adaptability?
Leading change in today’s world requires a different approach to change. Some persistent myths about leading change are still alive. These myths hinder us instead of helping us. It is time we stop believing them.
Leading change has a lot to do with making people embrace accountability. It is a vital element for creating a collaboration culture that delivers results. How to do this?
The cross-cultural aspect of ‘losing face’ can play an important role when you are leading teams involving people from different cultures. It can cause misunderstandings and awkward situations between people. Some specific leadership tips can prevent this.
What are the key skills for the future? Harvard professor Michael Puett explains the skill of breaking patterns and its impact on your leadership, and on the people you interact with.
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